Retail and Service Vendor Terms and Conditions

Fees: Vendor agrees to pay the $150 vendor fee.

Confirmation: Vendors are not confirmed until full payment is made.  Payment is due within 30 days of the invoice.

Cancellation: Cancellation 60 or more days prior to the event will result in a $150 cancellation fee.  All cancellations made less than 60 days prior to event are non-refundable.

Booth Placement: Vendors will receive exact booth assignments in the pre-arrival vendor kit and and are subject to change.  Booth placement is made at the discretion of S&B and special set up and electrical requirements and marketability of product as decided by S&B.

Weather: Weather can change quickly and this is a rain or shine event.  No refunds will be made due to weather conditions.

Hours: Exhibitor booth must be open and staffed in ordinance with Vendor Hours, 1-5pm.

Vendor Selection: The selection process is on a rolling basis with confirmation on all applications being made no later than August 10th.  The selection process takes the following into account: uniqueness, booth placement requests and more.

Food Vendors agree to provide food samples for all VIP ticket holders. Smoke and Barrel, Inc. agrees to pay Food Vendors a $500 stipend.

Exhibitor agrees to indemnify and hold harmless Smoke and Barrel, Inc., its parents, subsidiaries, partners, sponsors, agents, employees and assigns from any and all claims, causes of action suits, damages, theft, injuries and losses to any person or goods arising out of relating to the Festival. Exhibitor agrees that this release shall be a full and final compromise and release of any claims, demands, actions, and causes of action, known or unknown.

Smoke and Barrel, Inc. shall not be liable for any failure or delay arising from causes beyond Smoke and Barrel event’s reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this Agreement.

Vendor will be solely responsible for any and all sales, use, or other taxes, fees, permits, and surcharges imposed by any federal, state, county, or municipality in connection with the fulfillment of the Vendor’s obligations under the this Agreement and any other agreements.

Smoke and Barrel, Inc. reserves the right to deny sale of items that have not been listed on the application.

Exhibitor shall permit photographs and video recording of their booths, employees and agents. All photographs and video footage shall be the sole property of Smoke and Barrel, Inc. and may be exploited by Smoke and Barrel, Inc. in any manner or media without obligation to exhibitor.

Termination:  Before the Event, any agreement, including this Agreement, between Smoke and Barrel, Inc. and Vendor will be subject to cancellation by Smoke and Barrel, Inc. with or without cause upon 3 days prior written notice to Vendor at no cost to Smoke and Barrel, Inc.

Vendor will be responsible for any and all damages, injuries, claims, charges and costs, whether tangible or intangible, to persons or property that in any way arise out of or relate to the performance of the Services whether performed by Vendor or any other persons/entities under the Vendor’s control or direction. Smoke and Barrel, Inc. has no liability for damage or theft of Vendor’s materials or equipment except to the extent Smoke and Barrel, Inc. has agreed in writing to assume liability for materials on-site and then only for any damage or theft solely due to the negligence or misconduct of Smoke and Barrel, Inc.

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